Accommodation

Accommodation has been reserved for the conference attendees at the Hilton Clearwater Beach – the Conference hotel.

The price per room for double/single occupancy is: $249 per room per night (excluding applicable taxes and fees).

The deadline for booking accommodation is January 24, 2017. After this date accommodation will be subject to availability at the prevailing rate.

Click here to book now.

Hotel contact details
Hilton Clearwater Beach
400 Mandalay Ave
Clearwater
FL 33767
United States
Website: www.hiltonclearwaterbeach.com/

Please note any extra charges are to be settled on departure.

Please note that the daily resort charge, currently $10.00 per room, per night is already included within this rate. This includes the following:

In Room Amenities:

  • Unlimited Internet Access
  • Unlimited Local, Toll Free, Domestic and International Calls
  • Incoming and outgoing faxes
  • Two bottle waters daily
  • Evening turndown ( by request)

Resort Amenities:

  • Two welcome drinks ( per stay)
  • Kids 5 &  under eat breakfast free
  • 15% off at Provisions Co &  Gift shop
  • 10% off at the High Times water sports
  • Shoeshine services
  • In addition to on-site exercise room located on 3rd floor, we offer complimentary access to the off-site full service gym Clearwater Beach Fitness, located 2 blocks north of the hotel

Recreation Amenities:

  • Bicycle usage based on availability ( must be 12+)
  • Children’s activities
  • Pool games
  • Pool ambassador service
  • Volleyball, paddleball, ping pong, corn hole toss and beach chess

Check in is from 16:00 on day of arrival and check out is 11:00 am.

Find a Roommate
For those delegates who would like to stay at the conference hotel but need some help with costs, we are offering a service to match up potential roommates.

Please send an email to the conference secretariat(Please do not email credit card information under any circumstances) including the following information:

Name
Email address
Country
Male or Female
Dates of stay
Interests
Any other information you consider important

The conference secretariat will put potential matches in touch with each other. By contacting the conference secretariat with your details you are agreeing to your email address being circulated to other delegates on the Find a Roommate database. The conference is not responsible for booking accommodation or any problems from the financial arrangements between roommates. Please make sure that you have a confirmed delegate booking before arranging any accommodation.

Government Employees

We have now filled our allocation of Government rate rooms at the Hilton Clearwater Beach Hotel. Please see below for a list of some nearby hotels that may be able to accommodate the per diem allowance for government employees:

Barefoot Bay - (4 min walk) www.barefootbayresort.com
401 E Shore Dr, Clearwater, FL 33767
(727) 447-3316

Frenchy's Oasis Motel - (5 min walk)
www.frenchysoasismotel.com
423 E Shore Dr, Clearwater, FL 33767
(727) 446-6835

For more options, try this where to stay website

Note to conference delegates
All accommodation bookings should be made directly through the conference hotel(s), using the accommodation booking link on the website where specified. We do not share delegate information with accommodation booking agencies, so should you be contacted by an accommodation booking agent please refer this back to Elsevier.

WARNING - SCAM ALERT: Exhibitor Housing Services (EHS)

Elsevier has learned that a third-party company, Exhibitor Housing Services (EHS), is targeting Elsevier conference speakers and attendees with a fraudulent travel and hotel booking scheme. The company is calling and/or emailing conference speakers and attendees and falsely claiming it is the “official” housing bureau and/or authorized by Elsevier to book hotel and/or travel accommodations for the conference. This is entirely FALSE. Elsevier is not affiliated in any way with EHS.

The company makes a number of FALSE and FRAUDLENT claims about the conference designed to obtain your credit card information, including:

  • There are issues with your hotel reservation for the conference;
  • The hotel room rate for the conference has increased and/or rooms are running out and must be booked with EHS as soon as possible;
  • Hotel rooms for the conference can only be booked through EHS;
  • That EHS can get you a cheaper room rate than the conference organizers; or
  • Hotel rooms for the conference are sold out and that they can help find you alternatives hotels.

Please be aware that this is a SCAM designed to obtain your credit card information and/or make phony charges to your credit card. Please exercise extreme caution when contacted by EHS. The EHS representatives are extremely pushy and prodding. We recommend that you do NOT give this company your credit card number, personal information, or any details about your hotel reservation. We have heard that conference speakers and attendees that have given EHS their credit card information have incurred substantial credit card charges (cancellation fees, service fees, etc). Additionally, the hotel room reservations are never made and the attendees are left without hotel reservations for the conference.

In the event that Elsevier contracts with ANY outside company, we will provide you that information DIRECTLY. If you receive a phone call from EHS or an e-mail sent from @ehshousing.com, please forward the information to k.russell@elsevier.com(Please do not email credit card information under any circumstances)

Government Employees – A small number of Government Rate Rooms are available. 
*Valid Government Identification is required at check-in to take advantage of this special room rate. Please contact the conference secretariat for more information.

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